Public Records Officer
Salary:
$50,000.
00 AnnuallyLocation :
Lincoln, NEJob Type:
PERM FULL TIMEJob Number:
202310993Department:
Secretary of StateOpening Date:
07/31/2023Closing Date:
8/14/2023 11:
59 PM CentralDescription Under the direction of the General Counsel, the Public Records Officer (PRO) analyzes, processes, and responds to public records requests submitted to the Secretary of State's Office (SOS).
The PRO, in coordination with legal counsel, evaluates whether any record or part thereof is exempt from disclosure and redacts records as necessary.
May also assist with other responsibilities as assigned by the General Counsel.
Examples of Work oReceive, process, and respond to requests for public records in compliance with the Nebraska Public Records Laws and other applicable lawsoCompose, format, and prepare correspondenceoMaintain public records request tracking system to monitor timely review and response to requestsoCommunicate with SOS divisions and staff to identify responsive recordsoReview responsive records for exempt information and apply redaction prior to releaseoMaintain appropriate records regarding redacted recordsoReview email archives for email communication responsive to requestsoAssist with review of records to ensure compliance with record retention schedulesoWork with IT and other staff to properly retain, produce, and dispose of recordsoMay assist with the development and implementation of a digital content management system or records request systemoMay assist with the development and implementation of policies or guidelines or other content that will facilitate the records request process Qualifications / Requirements REQUIREMENTS:
College-level course work in records/information management, communications, library science, business or related field; work experience coordinating or administering public disclosure activities or records management systems OR a combination of education, training and practical experience which provides an equivalent background required to perform the work of the position.
PREFERRED:
Certificates in paralegal studies and Records Management.
Knowledge, Skills and Abilities Knowledge of the Nebraska Public Records Laws, records management principles, public records retention and destruction processes.
Extensive knowledge of modern office practices, procedures, and equipment.
Demonstrate skills critical for success including sound judgment, critical thinking, ethical behavior, initiative, decisiveness, flexibility, and planning.
Organize and work independently on multiple assigned tasks/projects, complete assignments within specified deadlines.
Work well under pressure.
Balance competing demands of long-term projects and emergent needs.
Maintain confidentiality.
Study and apply new information.
Demonstrate project management skills.
Establish and maintain cooperative and effective working relationships with supervisors, staff, and the general public.
Communicate clearly and concisely, both orally and in writing, with tact and courtesy.
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life.
Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit:
Recommended Skills Communication Confidentiality Coordinating Courtesy Critical Thinking Decision Making Estimated Salary: $20 to $28 per hour based on qualifications.
$50,000.
00 AnnuallyLocation :
Lincoln, NEJob Type:
PERM FULL TIMEJob Number:
202310993Department:
Secretary of StateOpening Date:
07/31/2023Closing Date:
8/14/2023 11:
59 PM CentralDescription Under the direction of the General Counsel, the Public Records Officer (PRO) analyzes, processes, and responds to public records requests submitted to the Secretary of State's Office (SOS).
The PRO, in coordination with legal counsel, evaluates whether any record or part thereof is exempt from disclosure and redacts records as necessary.
May also assist with other responsibilities as assigned by the General Counsel.
Examples of Work oReceive, process, and respond to requests for public records in compliance with the Nebraska Public Records Laws and other applicable lawsoCompose, format, and prepare correspondenceoMaintain public records request tracking system to monitor timely review and response to requestsoCommunicate with SOS divisions and staff to identify responsive recordsoReview responsive records for exempt information and apply redaction prior to releaseoMaintain appropriate records regarding redacted recordsoReview email archives for email communication responsive to requestsoAssist with review of records to ensure compliance with record retention schedulesoWork with IT and other staff to properly retain, produce, and dispose of recordsoMay assist with the development and implementation of a digital content management system or records request systemoMay assist with the development and implementation of policies or guidelines or other content that will facilitate the records request process Qualifications / Requirements REQUIREMENTS:
College-level course work in records/information management, communications, library science, business or related field; work experience coordinating or administering public disclosure activities or records management systems OR a combination of education, training and practical experience which provides an equivalent background required to perform the work of the position.
PREFERRED:
Certificates in paralegal studies and Records Management.
Knowledge, Skills and Abilities Knowledge of the Nebraska Public Records Laws, records management principles, public records retention and destruction processes.
Extensive knowledge of modern office practices, procedures, and equipment.
Demonstrate skills critical for success including sound judgment, critical thinking, ethical behavior, initiative, decisiveness, flexibility, and planning.
Organize and work independently on multiple assigned tasks/projects, complete assignments within specified deadlines.
Work well under pressure.
Balance competing demands of long-term projects and emergent needs.
Maintain confidentiality.
Study and apply new information.
Demonstrate project management skills.
Establish and maintain cooperative and effective working relationships with supervisors, staff, and the general public.
Communicate clearly and concisely, both orally and in writing, with tact and courtesy.
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life.
Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit:
Recommended Skills Communication Confidentiality Coordinating Courtesy Critical Thinking Decision Making Estimated Salary: $20 to $28 per hour based on qualifications.
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